2: Notify the secretary of the committee in charge in advance if you will be joining the meeting after it has commenced.
3: If entering the meeting late, please do not ask to catch up on what has been happening; you can catch up with the secretary or another member after the meeting or raise a matter at the end of the meeting under AOB.
4: The chairperson/secretary will moderate the meeting and will be able to mute people in the meeting when necessary.
5: Given the number of people participating in each meeting, you will be asked to put yourself on ‘mute’ when the meeting commences (unless you are making a contribution) as this will reduce the amount of background noise and make the meeting easier for all to hear.
6: Say your name before speaking.
7: Be respectful of other people talking and do not interrupt them.
8: Avoid using computer keyboards and shuffling papers etc, which generate noise if you are not on mute.
9: Avoid talking to other callers (or people nearby who are not on the call).
10: It is advisable to blur your background (might not be available on some mobile devices) or at least ensure that sensitive information is not visible in the background during the meeting.
11: Be aware that most online meetings will be recorded, the chairperson/secretary will seek the permission of the participants at the beginning of the meeting to record proceedings.
12: Ensure that you exit the meeting properly once concluded as conversations and comments made may be picked up and broadcast to all on the call inadvertently.